How to get more out of your Clipboards in Microsoft Office

3 years ago 421

When pasting becomes tedious, cheque retired the Clipboard past feature. It saves 25 items, truthful you tin transcript from papers to papers and app to app with little effort.

Everyone, adjacent your grandma (I'm a great-grandma) knows however to the usage the Clipboard to transcript and paste content. It's specified a cardinal portion of utilizing a PC that 1 hardly thinks astir it—it's 2nd nature. As adjuvant arsenic it is, it's constricted to redeeming 1 point astatine a clip erstwhile utilizing the keyboard shortcuts Ctrl + C and Ctrl + V. In this article, I'll amusement you however to marque the astir of the Office and Windows Clipboard features, which store arsenic galore arsenic 24 items, truthful you enactment a spot much efficiently.

SEE: 83 Excel tips each idiosyncratic should master (TechRepublic)

I'm utilizing Microsoft 365 connected a Windows 10 64-bit computer, but you tin usage earlier versions of Office. The online versions don't enactment the Clipboard past feature. I don't usage Mac computers, but this is 1 of the fewer features that Mac doesn't support. There's nary objection record due to the fact that you won't request one.

Previews of Windows 11 suggest that the past diagnostic volition beryllium akin to the Windows 10 feature. It will, however, adhd enactment for caller graphics, specified arsenic gifs, emojis, kaomojis and different symbols.

How to find the Office Clipboard history

Pasting 1 point astatine a clip is capable astir of the time. However, if you're making aggregate modifications oregon possibly moving with aggregate unfastened files, you mightiness request a spot much flexibility. As mentioned, the Office Clipboard stores up to 24 items successful its history: text, HTML and representation files (that are smaller than 4MB). You tin inactive transcript larger items, but the Clipboard won't prevention them successful its history.

To spot the Office history, simply click the Clipboard group's dialog launcher. Click immoderate point to insert it into the progressive papers wherever the cursor is. For a spot much control, click Options (at the bottommost of the pane). In the resulting submenu, take 1 of the archetypal 2 options shown successful Figure A.

Figure A

You don't person to take immoderate enactment astatine each to entree the history—simply click the Clipboard group's dialog launcher. However, you bash person different options. Table A explains them all. It's worthy becoming acquainted with each enactment truthful you tin take the close one—in fact, if you request the history, you mightiness find that you determination from 1 enactment to different to enactment much efficiently.

Table A

Option	Description
Show Office Clipboard Automatically	Displays the Office Clipboard past erstwhile you transcript much than 1 item.
Show Office Clipboard When CTRL + C Pressed Twice	Displays the Office Clipboard past erstwhile you property Ctrl + C + C.
Collect Without Showing Office	Copies items to the Office Clipboard but doesn't show the Clipboard history.
Show Office Clipboard Icon On Taskbar	Displays the Clipboard icon successful the notification conception of your Windows taskbar.
Show Status Near Taskbar When Copying	Shows the fig of items successful the Clipboard past successful the bottom-right country of the Word window.

The archetypal enactment seems the astir efficient, but whether you take the archetypal oregon 2nd volition beryllium connected you. However, if you alteration the Clipboard by checking the archetypal option, the Ctrl + C + C enactment is dimmed.

To paste items from the history, presumption your cursor wherever you privation that point and click it. You could besides usage the dropdown list, which besides has a delete option. Pasting volition enactment betwixt apps arsenic good arsenic wrong the aforesaid document. When you're acceptable to adjacent the Clipboard, simply click the X (Close icon) successful the pane's top-right corner.

How to find the Windows history

Windows has a akin feature, but you indispensable alteration it successful 1 of 2 ways. First, you tin alteration the diagnostic done the Windows 10 settings:

Click the Start fastener and click Settings.
Choose System from the resulting submenu.
In the navigation pane, click Clipboard.
In the Clipboard History section, toggle On by swiping to the close (Figure B). You tin swipe to the near to crook the diagnostic Off.

Figure B

Or you tin property Windows + V. If the diagnostic isn't enabled, Windows volition show the dialog shown successful Figure C. Simply click the Turn On button.

Figure C

After enabling the history, you tin entree it astatine immoderate clip by pressing Windows + V. Doing truthful volition show the Windows Clipboard shown successful Figure D. Its past won't beryllium the aforesaid arsenic the Office history, but the Office past lets you pin items, truthful you don't suffer them erstwhile you crook disconnected your system.

Figure D

How to usage it crossed devices

The Windows Clipboard past is disposable betwixt devices due to the fact that the diagnostic is present cloud-based. To utilize this other functionality, instrumentality to the Settings (Start button), click System, and past take Clipboard. Figure E shows the Automatically Sync Text That I Copy enactment successful the Sync Across Devices section. Click Get Started, corroborate your email code and proceed to respond to the prompts. This diagnostic is connected to your Microsoft account, truthful you'll privation to usage the aforesaid login credentials for each the devices you privation to person entree to the aforesaid history.

Figure E